When arriving in a new city, one of the most useful preparations is keeping the information you need in one place. Bring together your flight number, arrival date, the full address of your accommodation and a phone number where you can be reached. For hotels with similar names or large buildings with several entrances, share the complete address rather than the business name alone.
Include your scheduled landing time in the transfer request, but do not treat it as the exact moment you will leave the terminal. Allow for collecting luggage, moving through the airport and your own needs after the flight. Discuss how the meeting time and location will be arranged during confirmation. If your flight changes, share the updated details through the contact channel agreed for your booking.
Describe luggage by size as well as quantity to make vehicle planning easier. Mention large suitcases, folding pushchairs or bulky equipment in advance. If you need a child seat, share the relevant age and use requirements and ask for its availability to be confirmed separately.
Before you travel, make one final check: do the agreed date, terminal, meeting point, vehicle option and price match your plan? Save these details on your device so you can reach them without waiting for an internet connection. A little preparation leaves fewer decisions for the moment you arrive.